Abstract—This project aims at
digitizing and thus alleviating the amount of work that is put in managing all
the records by a college or university. Multi-Platform College Management
Framework (MP-CMF) facilitates the users with an online paper checking module,
an attendance module and a digital notice board. Along with this, it further
succors in maintaining and updating student’s data with minimal human efforts.
This systemthereby reduces data redundancy and prevent data inconsistency. An
API is also available with the system which makes it a multiplatform entity.
The distinctive features of the proposed system are as follows: 1) Online paper
correction: The answer booklets, uploaded by the staff to each professors'
account, can be corrected by the professors online, without physically being
within the university boundaries. 2) Application Programming Interface: The API
of the online paper correction module is available with the system for the
user. This is given so as the system might be developed further. 3) Digital
Notice Board: An online notice board that will display all the notes, notices
and assignments that are relevant to the user. 4) College Management Framework:
A system that will replace the manual system in colleges and universities
Keywords—Online paper correction, Online Attendance, Digital Notice board,
College Management, API based system.
I.INTRODUCTION
We are amidst the next wave of
digital data; Information today is readily available on handheld devices. Gone
are the days when colleges used various registers to manage data. This method
generated enormous amounts of data which had to be stored and processed
manually; this had a severe impact on the efficiency of the whole system.
MP-CMF is web-based application that tries to overcome these drawbacks. It does
so by digitizing the records [1] that were previously entered manually and
storing them in the system. The highlight of MP-CMF is online paper correction
module wherein all the descriptive answer booklets are scanned and sent to the
respective professors. These answer booklets can be evaluated online by the
professors. The answer booklets are shown with On Screen Marking system powered
by JavaScript [5].
II.Actors in the Proposed System
Following are the roles that the
users can take on in the proposed system:
1) Student: Any user that is
currently studying at the university will take on the role of a student. There
can be multiple students. Each student must have a unique username associated
with him/her [1].
2) Professor: Any user that is
assigned with a job of teaching at the university will be given the role of a
professor. The professors will have their account and will be given classes as
per the subjects assigned to them.
3) Staff: A person that works admin
office will be assigned the role of at the university in the staff.
4) Admin: The head of departments
will be the admin of that particular department. The admin will assign
professors to the classes in his/her department.
5) Super-Admin: Super-Admin is
basically the dean of the university. He/she can add or delete the Admin
accounts. All these actors are assigned roles according to their privilege
level [2]. An actor cannot access the data or any particular module that is not
in accordance with his/her privilege level.
IV.Working methodology
1) Student i) Whenever a student
creates an account on the system, his/her profile is sent to the Staff for
confirmation. The staff checks if the student actually studies in the
university or not. Accordingly the Staff sends a confirmation email to the
users' email id. ii) After clicking on the confirmation link, the student will
be directed to his/her profile page. This is the page where the student will be
redirected after every login. It gives a gist of the profile. If there are any
notifications, they will appear here. iii) The student can view the updated
attendance, if the marks have been uploaded and the notes, notices and the assignments
uploaded by the respective users. iv) The student can also view his/her
personal information and can update it from time to time.
2) Professor i) The professor's
profile is created by the Admin. The Admin also assigns classes and subjects to
professors. ii) The professors' profile consists of paper checking, attendance
record and the documents that the professor uploads. iii) The professor can add
or update attendance from his/her profile. Uploads can also be done from the
profile. The professor can also delete the files as and when required.
3) Staff i) The staff can view paper
uploads, pending student verification, and recent uploads of their profile. ii)
Whenever a student creates a profile, the staff needs to verify the profile and
the information. The students whose verifications are still remaining appear
here. iii) The Staff uploads the answer booklets and allocates them to
professors according to the subject and classes. iv) Staff also adds notices on
the digital noticeboard. These notices are visible to all the people using the
system. The notices can be removed when required. v) One of the functionalities
that the staff has is listing students. It generates a list of all the students
which can be sorted through according to the need.
4) Application Programming Interface
(API) In order to make our project for accessible to people we have created an
API. The online paper correction module is available to the user in the form of
an API. Using this API, the user, with the right knowledge, can develop the
program and we can together move forward towards our aim of digitizing all
educational institutes. Further, this empowers the user by providing them with
certain flexibility in sense that they can make use for this API, integrate it
with any suitable system thereby making an all new system.
5) Web Application The Proposed
system is also available in form of web applications, which is responsive for
all kind of mobile screen and resolution. [10]
6) Screenshots of the proposed
System We have practically developed the proposed system and named it “PARKS”
(formed by coalescing the first letter of each member’s last name).
V.. CONCLUSIONS
The Multi-Platform College Management Framework
is our collective effort to modernize and digitize the way in which data is
being stored in colleges/Universities. The system has a vast potential and it
could be used in all the colleges. It would not only reduce the work load but
also ameliorate the current state of data management paradigms implemented at
various Universities and Colleges. The System integrates the indispensable
functions of the manual system with the contemporary and efficient ways of
managing Colleges. Easy to use API which the system is capable of providing can
be easily assimilated with any system and thus an all new system can be
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